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Event Agreement Form - MARQUEE

EVENT AGREEMENT

This is the minimum dollar amount to be spent for use of the facility and/or banquet rooms. You will be charged for the greater of (i) the Minimum Expenditure, (ii) the final guarantee, or (iii) the actual attendance. The Minimum Expenditure does not include cash bar sales, applicable service charges, labor charges, federal, state, or local taxes, or any other fees outside of food and beverage product sales. A service charge of 20% will be added to the total bill including all menu items, beverages, decorations, extra services, etc. A sales tax of 8.25% will be added to the total cost of the Event. There will be a total of 3 installments prior to the event. The first deposit of 25% must be paid at the time of booking. The second deposit of 25% is due a minimum of TWO MONTHS prior to the event date. The remaining 50% or final total payment is due a minimum of 30 days prior to the event date. All deposits must be in the form of cash, cashier’s check, or personal check. At the final meeting, which takes place 30 days in advance, confirmation of all details, pertaining to your Event will be discussed.

All deposits will be credited to your Event and are non-refundable and non-transferable. If deposits are not received by the due dates, your reservation is subject to cancellation. If your Event is cancelled all deposits and/or payments will be forfeited. The final total payment is due a minimum of 14 days in advance in the form of cash, cashier’s check, or personal check.

TERMS & CONDITIONS

Cancellation. If the Event is cancelled, the initial deposit and the second deposit will not be refunded. Also, if the Event is cancelled less than 90 days before the Event is scheduled to occur, all payments will be forfeited plus an additional charge of 20% the Minimum Expenditure.

Guest Attendance/Guarantee. An approximate number of guests attending your event are due at the time your menu is selected. If the number of guests drops below the estimated amount, the cost per person for the meal is subject to increase. A final minimum guarantee of attendance must be provided 14 days before the Event and once received, may not be reduced. This is considered your final guarantee and not subject to reduction. This number is the minimum that will be charged even if fewer guests attend. You may add to your attendance number up to 3 days prior to the Event.

Outside Food and Beverage. Client is prohibited from bringing any alcoholic beverages into the Banquet Facility. Client must obtain the prior written approval of the Owner prior to bringing any food or non-alcoholic beverages from outside sources into the Banquet Facility. Client must pay additional service fees if any outside food or beverages are brought into the Banquet Facility, regardless of whether Owner’s labor is required.

Security. Owner may require, in Owner’s sole discretion, that Client provide, at Client’s sole cost and expense, security personnel supplied by a reputable licensed guard or security agency doing business in the City of Houston, Texas, which agency will be subject to Owner’s prior written approval. Such security personnel shall be prohibited from carrying weapons in the Banquet Facility.

Client Responsibility. Client agrees to begin the function at its designated time and to have guests vacate at the designated ending time. Client also agrees to reimburse Marquee Event Center for any overtime wage, or other expenses or repair incurred by Marquee Event Center because of failure to comply with these Event Agreement Terms and Conditions.

Damage. In the event of breakage or damage to banquet hall property (such as chairs, tables, equipment, etc.), Client shall reimburse Marquee Event Center as per actual costs incurred for the repair or replacement. Client agrees to pay Marquee Event Center on demand, the cost of repair or replacement for any damage to any property caused by any person attending the Event.

Lost or Stolen. Marquee Event Center is not responsible for anything lost or stolen before, during, or after the Event.
Decorations. Client will not cause or permit any nails or other things to be driven into any portion of the premises, nor cause or permit any changes, alterations, repairs, painting, or any signs to be affixed, either to the exterior or interior of the premises, or the equipment or furnishings located therein, nor do or permit to be done anything which will damage or change the finish or appearance of the premises. The use of glitter, confetti, and/or rice is not permitted. The time for placement of decorations and the type of decorations must meet the approval of Marquee Event Center.

Timings. The hall rental is good for the reservation time period of 8 hours on reserved date. Additional time may be bought at the rate of $50.00 per hour or $150.00 for all day.

 

Insurance. Upon Owner’s request, Client will obtain and keep in force, during the term of its occupancy and use of the Banquet Facility, policies of general liability insurance, specifically referring to and including the contractual liability referred to herein, premises-operations, broad form property damage, independent contractors coverage, and personal injury liability with limits of $1,000,000.00 with such responsible insurance companies satisfactory to Owner; and, if applicable, worker’s compensation insurance to statutory limits, employer’s liability insurance with limits of $100,000.00 and automobile liability insurance covering all owned, non-owned and hired vehicles with limits satisfactory to Owner. Client will include Owner in such policies as an additional insured. Such insurance will be considered primary to any similar insurance carried by Owner. Client will deliver to Owner at least three (3) days prior to the Event copies of certificates of insurance for each policy required by Owner.


Waivers/Indemnity. Owner, its agents and employees, shall not be liable for any damage of any kind or for death or injury to persons from any cause whatsoever by reason of the use and occupancy of the Banquet Facility by Client, Client’s agents, invitees, guests, or contractors. IT IS THE EXPRESS INTENTION OF OWNER AND CLIENT THAT THE WAIVERS CONTAINED IN THIS SECTION APPLY TO ALL MATTERS DESCRIBED HEREIN, INCLUDING, WITHOUT LIMITATION, ANY OF THE SAME THAT ARE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF OWNER, CLIENT, OR THEIR RESPECTIVE AGENTS, INVITEES, GUESTS, OR CONTRACTORS.


Client shall be liable to Owner for and shall indemnify, defend and hold harmless Owner and Owner’s partners, ventures, directors, officers, agents, employees, tenants, invitees, visitors and contractors from all claims, losses, costs, damages or expenses (including but not limited to attorney’s fees) resulting or arising or alleged to result or arise from any and all injuries to or death of any person or damage to or loss of any property caused by any act, omission or neglect of Client or Client’s agents, invitees, guests or contractors relating to the Banquet Facility or the Event or by any breach, violation or non performance of any covenant of Client under this Agreement. If any action or proceeding should be brought by or against Owner in connection with any such liability or claim, Client, on notice from Owner, shall defend such action or proceeding, at Client’s expense, by or through attorneys reasonably satisfactory to Owner.


Attorney Fees. The parties agree that if a dispute arises in any way relating to or arising out of this Agreement, the prevailing party in any arbitration or court proceeding will be entitled to recover an award of its reasonable attorney’s fees and costs, plus pre and post judgment interest. If the Owner retains the services of a collection agency or attorney to assist in the collection of any amounts due under this Agreement, Client will pay all expenses incurred by Owner in such collection efforts.


Amendments. The parties agree that any amendments or changes to this Agreement must be made in writing, signed by both Owner and Client.


Force Majeure. Neither party shall be responsible for failure to perform under this Agreement (except for an obligation to pay money) if circumstances beyond their control, including, but not limited to; acts of God, shortage of commodities or supplies to be furnished by Owner, governmental authority, or war in the United States make it illegal or impossible for Owner to hold the Event